Available Courses

Medical Note Mastery for Dermatology $325
Concise but thorough training for medical note documentation in the Dermatology setting. Students will learn basics of patient privacy, medical terminology such as anatomy, common clinical conditions, and the elements of medical documentation.

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Medical Note Mastery for Primary Care $325
​​​​Concise but thorough training for medical note documentation in the primary care setting. Students will learn basics of patient privacy, medical terminology such as anatomy, common clinical conditions, and the elements of medical documentation.
​Primary Care Handbook $24.99

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Medical Note Mastery for the Emergency Department $325
Concise but thorough training for medical note documentation in the Emergency Department setting. Students will learn basics of patient privacy, medical terminology such as anatomy, common clinical conditions, and the elements of medical documentation.
Emergency Department Handbook $24.99

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Medical Note Mastery for Urgent Care $325
Concise but thorough training for medical note documentation in the Urgent Care setting. Students will learn basics of patient privacy, medical terminology such as anatomy, common clinical conditions, and the elements of medical documentation.
​Urgent Care Handbook $24.99

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​​"...the course was informative and necessary for my current role. I would recommend the
​course to anyone."

​Course Outline
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We offer online training for anyone interested in learning to write the medical note!  We currently have complete courses for clinical settings including the emergency department, dermatology, urgent care and primary care clinics. Courses are available for purchase year-round and are administered through a learning management system (LMS) that hosts the content and testing. Courses can be purchased and completed at your convenience because our training is completely online and available on-demand. Some students elect to complete a module or two a day after work, and others spend more dedicated days to complete the coursework faster. 

Our courses are great for individual students, but we also provide discounts for organizations such as physician practices, stand-alone clinics, transcriptionist companies, universities, community colleges, allied health training, or any group looking to enroll 5 or more students.  We also offer a referral discount for individual students who have successfully completed the course and recommend it to their friends or colleagues - because referrals like those are the best compliment we can get!

1. Each course starts with the fundamentals for any person working in healthcare: HIPAA and medical terminology.
2. Subsequent units will teach users how to write the history of present illness, starting with simple patient encounters and progressing to more medically complex scenarios.
3. Further training in physical exam theory and application teaches users to write a complete history and physical in traditional SOAP note format.
4. Finally, each course covers common clinical conditions as well as fundamental billing and coding principles. Each unit builds on previous units until students are able to write an accurate, concise, and eloquent medical note. 

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Courses include a variety of assessment modalities, including typical multiple-choice and similar quizzes, as well as video enactments of patient visits.  We know there is no substitute for human grading though!  During the course students watch encounter videos then write the patient note to be uploaded.  Either our medical director or experienced scribe managers then grades these notes, giving the student personalized feedback to reinforce learning and aid the student's progression through the course.   ​

 

​Course Syllabus
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Each training course is divided into several sections with a particular core competency. Students must pass a competency test after each course, and write at least one practice note based on a video encounter with a simulated patient before the final test.

1. The Medical Scribe: Understanding the scope of the role of the medical scribe as an administrative position, not a clinical position.
2. Health insurance portability and accountability act (HIPAA): Students are trained in patient privacy from a scribe perspective.
3. Medical terminology: The ability to describe bodily regions accurately and in accordance with accepted terminology.
4. Subjective sections: Demonstrate the ability to include all information appropriately (“accuracy”), translate appropriate terms into more technical terms, and organize the sentences in the history of present illness (HPI).
5. Objective Sections: Understand the component terms in the physical exam template. Then, based on an observed physical examination video, insert the appropriate sections and phrases into the medical note which is hand-graded.
6. Setting‐specific medical knowledge: Show a basic understanding of the medical knowledge most crucial to the specified medical setting, such as an emergency department or primary care clinic settings.
7. Billing and coding: Demonstrate a practical understanding of billing and coding principles as they pertain to clinical documentation standards.
8. Final test: Participants view a video history and physical exam and write the medical note according to the principles above. This note is graded by company management according to a pre-defined rubric and students receive personalized feedback.  In the result of failure, participants view additional video clips and retake the exam.

 

​Pricing
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• $325 per scribe* per course (does not include handbook)​​​
• Contact us for group rates and customized training courses for your organization

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What does a Medical Scribe do?
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The main role of the medical scribe is to record—into the electronic chart—the detailed information from a patient’s visit with a provider. First and foremost this allows the healthcare provider to focus on patient care and can save them several hours of charting after each shift. The medical chart also serves as a billing tool, legal document, and quality control resource.

In practice, medical scribes can drastically improve the quality of life of the providers they work for. High-volume facilities like ERs were the first to utilize scribes because of the limited time for documentation between patients. After an 8 hour shift no provider wants to sit down for another 2 hours and describe what they did and why they did it. Medical scribes allow providers to go home earlier and enjoy life, not typing. 

As a scribe you will work directly with a single provider and follow them into patient rooms as the obtain the history and perform a physical exam. You will take notes during this encounter, either on paper or on a computer, and while the provider enters orders (for labs, radiology studies, medications, etc.) you will have a little time to use your notes and write a thorough, eloquent medical note. 

Our courses are led by physicians who will share their valuable knowledge with you, so you can apply for a scribe
​job with a stronger understanding of the medical note and in turn boost your resume!

 

Train Your Medical Assistant

How did this happen? How did we get to the point that providers now spend two-thirds of their time on a computer?

As a provider, you may be looking for ways to reduce the amount of time you spend in front of a screen (before, during and after your shift). For many years, medical scribe services have been contracted out to huge scribe companies, charging you and/or the clinic $20-30 dollars per hour. This system can be a substantial expense to you and your clinic.

Medical Scribe Training Systems offers courses so you can train your current clinic staff to document the patient note and/or work as a scribe. Enjoy greater consistency and employee retention by training your existing staff to do the documentation for you! 

If you have a staff member in mind to train as your scribe, they need to be able to write at a high school level in order to be an effective scribe. The readiness assessment will screen possible candidates to see if they are good candidates to take the Documentation of the Medical Note for Primary Care course. 

How to Implement a Scribe Effectively
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After completion of the training course, employees will need supervision and feedback as they adapt their newfound skills to your particular clinic flow and patient population.

The foundation of every medical scribe company is at least one qualified individual that can supervise and train others. If you are training multiple employees, we recommend that you designate a "lead scribe" by taking the time to train one person exactly as you desire. Once he/she feels more comfortable in the role, then he/she can act as the supervisor for future employees. 

But after you have scribes hired, you have to implement them effectively into your clinical practice. Look at the clinic workflow currently in place, versus the workflow you'd like to have, and see where inefficiencies lie.  The primary limit on the number of patients that you can see in any one day isn't always based on your ability to write notes, but the time spent with each patient. Try and find ways to minimize your new scribe's downtime.  

Because writing the assessment can be the most difficult part of the note to write for a medical scribe, consider using a recording device  to quickly dictate the assessment and plan between patients. Many EMRs prevent two people from editing the note or the same part of the note simultaneously, so the recording device allows you to work on the note while the scribe is still using it.

Continuing Education Units (CEUs)
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Every five years, members of the American Association of Medical Assistants (AAMA) need to obtain 60 recertification points (a.k.a. CEUs). Half of these can be obtained from organizations like MSTS. Our courses are comprehensive and include topics like HIPAA, medical terminology, billing/coding, common diseases, as well as the core focus of writing a medical note. Upon completion of the course, 3 CEUs are awarded to the "general" category and 12 CEUs from the "clinical" category. These numbers represent conservative estimates of the time required for an advanced user to complete the course. To learn more about medical assistant CEU requirements, check out the AAMA recertification handout and/or the content outline to learn about the different categories of CEU credits.

 

Courses for Your Business

Training new medical scribes or transcriptionist is costly both from a time and cost perspective.  Medical Scribe Training Systems can help decrease the time, energy and overall expense of training new employees for your business by offering group rates and customizable training courses. Any of our courses can be tailored to include your unique corporate branding, employee expectations, etc.  We can upload your specific content to our Learning Management System (LMS), so you can easily track student compliance with your own training modules as well as our current training modules. 

As an example, if your new employees must complete a fire safety course and a blood-borne pathogen course, we can upload those 2 modules to the LMS and their progress and completion will be tracked alongside their scribe training.   Let the LMS do the work of tracking compliance for you!

Our courses don't have to be purely online. If you are looking to train your employees in a classroom, we can help improve your on-site training methods by providing materials for your training staff.  Your trainers can use our materials, rather than going through the work of developing them yourself, and the online components can be used in-line with classroom lectures or assigned as homework.
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Using central training materials for your trainers can reduce variability among your training staff, further increasing the efficiency of clinical training and ultimately reducing the cost to implement medical scribes or transcriptionist. 

If you are looking for more widespread adoption, contact us to start the conversation about bulk rates and course customization.

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Certificate vs. Certification

Participants that demonstrate sufficient understanding of the core competences and pass the final test will obtain a certificate of completion. Not all participants will receive this certificate, which affirms that participants possess the essential knowledge and skills to successfully integrate into a clinical setting as a medical scribe or medical student.

Students often ask if a certification conveys the ability to get a scribe job, or is required to be a scribe.  Currently, scribes are NOT a licensed healthcare role, and there is no national third-party regulatory body.  Therefore, there is no nationwide standard or regulatory body that could issue a true "certification" like there is for medical assistants, nurses, etc.  So if you're applying for a scribe job, showing your potential employer that you have this training under your belt will be a significant leg-up over others who have no training.

​Organizations may use this as a screening tool for potential employees, knowing that it will save them many hours of training time. Completion of a scribe training program does not convey any licensure or initials after the participant’s name, and any training program that claims to do this is making claims beyond the scope of the scribe role.  The Joint Commission and CMS do not hold a position for or against the use of scribes, so long as certain standards (including training) are met.  However, they do not issue a "license" or "certification."